OnBase to Epic Gallery Migration Specialists
Migrate OnBase Documents to Epic Gallery with Confidence
Health systems across the country are moving legacy Hyland OnBase documents into Epic's Gallery framework — and discovering just how complex this transition really is. Interop Data Partners is purpose-built for this exact migration.
We deliver end-to-end OnBase to Epic Gallery document migration with deep source-system expertise, zero operational disruption, and full auditability from extraction through reconciliation.
The Only Team Focused Exclusively on OnBase to Gallery Migration
With 38+ years of combined OnBase and Epic experience, our Document Migration Architects handle the entire OnBase to Epic Gallery conversion lifecycle. We are not generalists. We are not a legacy archive vendor. We are the specialists for this exact migration path.
Ryan Craig served as a consultant for Hyland Software for 3 years with multiple contract extensions — bringing vendor-side OnBase insight to every engagement.
Why Health Systems Choose Interop Data Partners for OnBase Migration
Your team gets a clean, validated, Gallery-ready export — without touching your production workflows.
Deep OnBase Expertise
Forms, revisions, workflows, annotations, keyword schemas, audit trails — we understand OnBase internals from years of administration, development, and Hyland consulting.
Epic-Aligned Metadata Modeling
Output formatted and validated to align with Epic Gallery ingestion requirements. Metadata mapping confirmed during discovery, not assumed.
Zero-Downtime Extraction
Read-only, partitioned extraction patterns that never touch production workflows. Your clinicians and staff experience no disruption during the migration.
Full Reconciliation and Audit Trail
Document-level reconciliation reporting with SHA-256 verification. Complete audit logs for compliance, HIM validation, and regulatory requirements.
Predictable Timelines
Phased execution built around real-world Epic Gallery constraints. No surprises, no scope creep, no discovering edge cases in production.
Clean, Gallery-Ready Export
Your team receives a fully validated, Gallery-ready document export — structured, verified, and documented for seamless ingestion.
Why OnBase to Epic Gallery Migration Is Harder Than You Think
Most organizations underestimate the complexity of an OnBase to Gallery conversion. These are the problems that surface after the project has started.
Unclear Ingestion Contracts
Epic Gallery ingestion requirements are not fully documented in a single source. Field mappings, metadata expectations, and format constraints must be confirmed during discovery — not assumed from outdated documentation.
Edge-Case Document Behavior
OnBase revisions, annotations, forms overlays, deleted documents, filed-in-error records, and unusual file formats can silently break migrations when not identified during inventory.
Production Performance Risk
OnBase systems serve active clinical workflows. Bulk extraction without careful partitioning and throttling degrades system performance and disrupts care delivery.
Reconciliation Complexity
Ensuring every document migrated correctly — with matching metadata, intact content, and full chain-of-custody — requires systematic reconciliation, not spot-checking a sample.
Built for the Market Shift Happening Right Now
Epic's move to Gallery is creating a wave of mandatory OnBase migrations. Most healthcare organizations are unprepared. Most vendors don't understand Hyland OnBase deeply enough to execute this conversion safely.
We do.
If your health system is planning — or being required — to migrate OnBase documents into Epic Gallery, you are in the right place. Whether you call it an OnBase to Gallery migration, an OnBase conversion, or an ECM retirement — we have built our entire practice around this exact transition.
Discuss Your MigrationFrequently Asked Questions About OnBase to Epic Gallery Migration
What is an OnBase to Epic Gallery migration?
An OnBase to Epic Gallery migration is the process of extracting clinical documents, images, and metadata from Hyland OnBase and converting them into a format compatible with Epic’s Gallery framework. This allows health systems to retire their legacy OnBase infrastructure while preserving document access within Epic workflows.
Why are health systems migrating from OnBase to Epic Gallery?
As health systems standardize on Epic, maintaining a separate Hyland OnBase environment creates operational overhead, licensing costs, and compliance complexity. Epic Gallery provides native document storage within the Epic ecosystem, eliminating the need for a separate enterprise content management system.
How long does an OnBase to Epic Gallery conversion take?
Timeline depends on document volume, the number of document types, edge-case complexity, and organizational readiness. A typical phased engagement — from discovery through final cutover — ranges from 3 to 9 months. We provide detailed timeline estimates after the discovery phase.
Can you migrate OnBase forms, annotations, and revisions to Epic Gallery?
Yes. Our migration platform handles OnBase forms, annotations, revision chains, overlays, and other complex document behaviors that generic migration tools typically miss or handle incorrectly. These edge cases are identified during inventory and resolved before core extraction begins.
Is the OnBase document extraction safe for production systems?
Yes. All extraction is read-only — we never write to or modify your production OnBase environment. Documents are extracted in small, controlled partitions with built-in throttling to prevent any performance impact on active clinical workflows.
Do you handle the Epic Gallery ingestion as well?
We deliver a fully validated, Gallery-ready export package with Epic-compliant metadata. The actual ingestion into Epic Gallery is typically coordinated with your Epic team or Epic representatives. We provide complete documentation and support throughout the handoff process.
Ready to Start Your OnBase to Epic Gallery Migration?
Whether you are scoping an OnBase to Gallery conversion, evaluating migration vendors, or already facing a deadline to decommission OnBase — we can walk you through our approach and show you exactly how we handle the hard parts.